Prepare seasonal budgets in coordination with the President for review and approval by the board. Spring budget should be completed and reviewed in early November. Summer budget should be completed and reviewed in June. Fall budget should be completed and reviewed in early August.
Ask DLA accountant to prepare financial statements for review at board meetings.
Pick up mail as needed (typically 1x/week during the non-registration time of the year; 2x/week during fall registration period which typically runs from October 1 through November 30).
Scan and deposit checks. Update online player accounts with check number and amount paid. Follow up on tardy payments as needed.
Send scan of checks with deposit summary to DLA accountant.
Code and forward expenses and expense receipts/reports to DLA accountant. Pick up, sign and mail checks (2x/month).
Maintain original corporate documents and all key financial documents, e.g., original articles of incorporation, bylaws, tax returns, contractors W-9’s, contractor’s agreements.
In conjunction with Coaching Coordinators, develop seasonal contractor’s agreements for approval and signature by the President and Treasurer.
Oversee DLA accountant to make sure taxes are prepared, reviewed and filed on a timely basis.
Periodically evaluate DLA accountant’s performance and to determine if billing rate and hours are acceptable. If needed, find and recommend a change of Accountants.