Parents of our lacrosse players can volunteer to help with the team in a number of ways. The following list describes the volunteer positions required for a successful season.
Responsible for contact between the Davis High School boys’ lacrosse parents, the high school administration and the DLA
Directs preseason planning and preparation
Ideally is also a board member of the Davis Lacrosse Association
Sends out announcements to all athletes and parents via the DLA website email
Coordinates all information to be posted in each of the Jr. High and High School bulletins
Assists in pre-season planning and preparation
Delivers to school administrators and other community leaders along with an invitation to attend a home game
The goal of this effort is to raise awareness of Lacrosse in Davis.
Helps find Team Managers, Events Coordinator and provides assistance to these volunteers throughout the pre-season and season
Assists coaches to coordinate tryouts, as requested by the head coach
Assists coaches to coordinate team schedules, as requested by the head coach
Treasurer
Prepares and presents annual budget for both Varsity and JV teams for review and acceptance by the parents and DLA Board
Helps organization establish the seasonal cost for registration and play
Follows up to make sure that payments from the parents are received and deposited, expenditures are within budget, invoices received and processed
Assists in pre-season planning and preparation
Helps find Pre-Season Form Check, Uniform and Fundraising volunteers and provides assistance to these volunteers throughout the pre-season and season
Secretary
Assists in pre-season planning and preparation
Attends all steering committee meetings, takes notes and generates minutes from the meetings
Assists Co-Chair 1 in scheduling pre-season and season steering committee meetings and team meetings
Helps find Registrar and Communication Coordinator volunteers and provides assistance to these volunteers throughout the pre-season and season
Website Coordinator
Writes, enters and updates all information on the Varsity/JV lacrosse webpage
Ideally is able to make the video available for viewing by the athletes online.
Registrar
Oversee registration process
Sets up on-line registration forms, policies and questions in conjunction with Boys HS steering committee
Maintains master list of player, family and coaches’ contact information
Assists families with registration process
Prepares team roster on website and health insurance/emergency contact information for coaches and team drivers
Instruction provided by Don Aiello
Assists in pre-season planning and preparation
Uniform Manager (2 volunteers)
Works with the coach and other committee members to determine uniform needs (quantity and quality) and obtain approval for the purchase ahead of the season
After budget is approved, places orders for uniforms on behalf of both Varsity and JV Blue Devils Lacrosse teams, as needed
Tracks short size and jersey size and number for each player
Maintains extra team jerseys and pinnies in stock until required by the coach
Responsible for Spirit Wear orders
Assists in pre-season planning and preparation
Head Equipment Manager
Oversees the Lacrosse shed and coordinates with the JV and Varsity team equipment managers
Works with girls equipment manager to maintain an orderly and functional shared storage space
Informs DHS lacrosse steering committee if replacement items are needed and coordinates with coach and DHS lacrosse steering committee the purchase of new equipment
Before Day of Raising the Nets and Taking down the Nets
Send out an email requesting parents to help and to bring dolly’s, brooms and shovels
Team Manager (one Varsity & one JV):
Assists in pre-season planning preparation
Assigns volunteers for team support
Prepares rosters for coach/families/announcers home and away
Assures coaches have necessary support
Informs team/parents of schedule changes via email/voicemail
Ensures volunteers set for each home and away game
Ensures volunteers understand duties and are able to fulfill duties
Prior to each game, sends email to team/parents with game information, and to remind volunteers to be set and ready
Transportation Coordinators (one Varsity & one JV):
Create carpool event for each away game using http://www.groupcarpool.com/ Parents can “Add a Car” and show available seats, add their player to an available car, or have their player “Join the Waitlist”. On title state time to leave DHS and time of game.
Assign players on the waitlist to Cars
Send Laurie Williams a link to the Group Carpool so she knows who is in whom’s car: lwilliams@djusd.net
Meets at the high school and verifies that all kids have a ride.
Enforces DHS Boys Lacrosse policy that only parents may drive players.
Scorekeeper(s) (two Varsity & two JV), Home Games Only):
Keeps official score
Arrive at field 20 minutes before the game to log names and numbers of players onto score sheets
Obtain official rosters from DHS coach and visiting coach. Confirm with both coaches in-home player to take #1 spot
Obtain officials names prior to game and officials signature after game
Give score sheet to team managers
Assist team equipment manager in returning table equipment to the score box, pick up cones
Scoreboard Operator (two Varsity & two JV. Home Games Only)
Operates scoreboard and clock
Separate Scoreboard operator for JV and Varsity
Coordinates with field timekeeper to provide consistent game times
Trained by Stadium staff
Timekeeper(s) /Air horn (two Varsity & two JV. Home Games Only)
The timekeeper is responsible for keeping the time of both the game and any penalties called
Communicate with the scoreboard operators and the officials to ensure the game is timed correctly
The timekeeper is responsible for using the air horn when needed – verify air horn works properly before each start of the game
Separate timekeepers for JV and Varsity
Instruction provided at beginning of season
Spotter (two Varsity & two JV. Home & Away Games)
Assists scorekeeper/team statistician and timekeeper
Confirms and records referees calls, calls out stats for the statistician
Must be able to follow the game closely
Separate spotters for JV and Varsity
Instruction provided at the beginning of the season
Team statistician (two Varsity & two JV. Home & Away Games)
Records and reports/posts game and seasonal statistics requested by Coach
Posts statistics on Blue Devils Lacrosse website and provides coaches and publicist with game and season statistics after each game
Separate statisticians for JV and Varsity
Instruction provided at the beginning of the season
Home Game Equipment and Field Manager (two Varsity & two JV):
Informs Head Equipment Manager and Team Manager if replacement items are needed.
First home game team (JV or Varsity)
Arrive 30 to 40 minutes before the game.
Coordinate with the Coach/Team Manager to unlock gate and equipment shed.
Collect field equipment – field box, first aid, table, chairs, cones, pop-up tents and tarps for rain days
Help set up field – cones, tables and chairs
5 minutes prior to start of game, place 5 balls at each end zone
At end of 1st, 2nd, and 3rd quarter, set ball along end zone, can coordinate with others to help
5 minutes prior to halftime, prepare to collect the balls at halftime - can place balls under the cones at the corners of the field.
At end of game, immediately collect all balls and place them back in score box – can coordinate with others to help
Last home game team (JV or Varsity)
Collect field equipment and bring back to shed
Empty cart to boys side
Coordinate with Coach /Team Manager to lock shed and gate
5 minutes prior to start of game, place 5 balls at each end zone
At end of 1st, 2nd, and 3rd quarter, set ball along end zone, can coordinate with others to help
At end of game, immediately collect all balls and place them back in score box – can coordinate with others to help
Away games
First home game team – pick up pop-up and tarp from shed and bring to game and set up for rainy day games. Coordinate with the manager for access to the shed.
Away game team – take down and store pop-up and tarp. Dry prior to putting back in shed by next home game in time for JV field set up.
Hydration Manager (one Varsity & one JV. Home Games Only) and Team Half Time Snack (All games)
All games – bring sliced oranges for half time hydration snack. Can coordinate with other parents
Home games
First home game team (JV or Varsity) collect hydration stations from the shed and bring to the field
Fill hydration stations from spigot on the track
Last team to bring hydration stations back to the equipment shed
Check that officials have water at the start of each game.
Home Game Announcer (one Varsity & one JV. Home Games Only)
Responsible for announcing all home games
This task includes managing music (provided by coaches or parents) for pre-game warm-up and half time listening
The announcer will work with the Team Manager to obtain a roster of the Blue Devil players with their numbers in numerical order and to request a similar roster from the visiting team
Publicist (two Varsity & two JV. Home & Away Games)
The Davis Enterprise publishes articles on each JV and Varsity game.
Submit article to the Sports Department at Davis Enterprise
currently Bruce Gallaudet by every Monday at noon for the Tuesday article. Best to submit as early as possible so we get the space. This article should cover the previous Tuesday and Friday games.
Contact Bruce regarding information he prefers to receive.
Work with the Team Photographer to make sure a photo is submitted. The Enterprise staff prefers several photos to choose from.
Varsity home games
Contact the Sports Department at Davis Enterprise
currently Chris Saur to check if the Enterprise will have a journalist at the game. If not, see below.
Varsity home games without Enterprise journalist and away games
Talk to the team photographer about what photos will be submitted.
Look over the stats both at halftime and after the game to get stats on the goalie (how many saves/takeaways) and defensive stats (takeaways).
Submit information by 10 pm the night of the game. Can call in the article or send via email.
Team Photographer (one Varsity & one JV. Home & Away Games)
Assists in the preparation of the poster
Takes team photos and senior photo for poster
Assist in preparing poster for distribution
Responsible for photographing all games and coordinating with publicist to submit images to the paper along with the game report
Places photos on Team Shutterfly Website
Team Videographer (one Varsity & one JV - Home & Away Games)
Responsible for capturing each game on video and providing a copy to the coach on CD
Events Committee (three Varsity & three JV)
Coordinates and oversees the volunteers who are coordinating the: Pasta Feed, Break the Record Night, Senior Night and End-of-Season Party
Consider creating a signup genius for each event
Works with the Varsity Team Manager for Senior Night and the End-of-the-Season party
Works with the Steering Committee for Break the Record Night
Pasta Feed
Regular pasta feeds for team to be held at a parent’s home, with parents/players supplying food – ideally once a month
Procure a house to host the pasta feed, and procuring the food/items that players/parents supply. Typically, host provides the pasta, and the team provides the sauce (both meat and veggie), many loaves of bread/garlic bread, drinks, fruit, dessert, plates, utensils, cups.
Separate pasta feeds for JV and Varsity
Break the Record Night
Coordinate publicity, food and beverage sales, and half time performance.
Senior Night
Special recognition for our Senior Lacrosse players during one of our final home games
Request and obtain Senior bio’s from parents/players
Work with the Announcer once all bio’s are obtained
Work with the Varsity Head coach on timing of the event and notifying the visiting team’s coach
Obtain entertainment for the night – dance team, cheer, pep band
Obtain roses for the parents
End-of-Season Party
Plan and execute the end-of-season party for both JV and Varsity teams
Secure a venue, food and drink planning, retrieval of uniforms, coordination with coaches of individual and team awards
Organize gifts and cards for the coaches (ideas include framed, signed team photo)
Work with the Athletic Director/Co-Chair 1 to obtain individual player certificates
Obtain individual player plaque plates from the Varsity coach
Obtain pins and Letter from Athletic Director
Send out email invitation to both teams, requests for party sign-up as necessary, and reminders
Fundraising Coordinator (one Varsity & one JV)
Works with and coordinates a committee to plan and execute fundraising events during the year
Includes setting up dates, securing venues, sign-ups for volunteers, required event donations and include
Procuring businesses to purchase space for poster - if one is again produced (business card, monetary contributor)
Execution of a car wash fundraiser – run mainly by players and coaches, with some parent help
